LDWA: Data Protection Policy March 2021


LDWA: UPDATED DATA PROTECTION POLICY :March 2021

The LDWA is committed to ensuring that all the personal data that it processes is held in accordance with data protection legislation. LDWA members can be assured that their rights under data protection can be exercised and that any personal information they provide to the association will be only be used for the purposes it was given and will be held securely.

There is updated data protection guidance for local groups which explains the responsibilities of the LDWA regarding data protection and how they expect local groups to fulfil their duties. The revised documents (policy and user guide) are here Data Protection and Privacy Rules

One aspect of the LDWA’s updated policy that you should be aware of is the privacy notice which must now be included on all LDWA event entry forms and on all our social walk registers. The relevant wording is shown below:

Challenge Event Registration:
I understand that the personal information submitted on this entry form will be held by the event organisers and retained securely for up to seven years after the event is held for the purposes of managing this event only.

I accept that photographs are likely to be taken at the event, which may be featured in Strider magazine, group newsletters, on LDWA websites and on LDWA social media. I understand this will be held in perpetuity and I have the right to request deletion where it is physically possible for the LDWA to do so.

I understand that my personal data may be published immediately and may be held in perpetuity for the purposes of providing a record of the event. I have the right to request that all my personal data be anonymised or removed where it is possible for the LDWA to do so.

Please see the Data Protection and Privacy User Guide on www.ldwa.org.uk for more information.”

Social Walk Registration:
I understand  the personal information submitted for this social walk will be held by the organisers and retained securely on the LDWA website for up to seven years after the walk has taken place.

Non members consent to supplying contact details to facilitate a follow up to check whether you wish to become a member of the LDWA. The purpose of holding this information is to satisfy the requirements of the LDWA

The  purpose of holding this information is to satisfy the requirements of the LDWA public liability insurance policy.

I accept that photographs are likely to be taken during the walk, which may be featured in Strider magazine, group newsletters, on LDWA websites and on LDWA social media. I understand this will be held in perpetuity and I have the right to request deletion where it is physically possible for the LDWA to do so. Please see the Data Protection and Privacy User Guide on www.ldwa.org.uk for more information.