AGM Minutes 2024
Annual General Meeting
Minutes of Meeting
Saturday 3rd February 2024 - The Bridge Inn, Duffield
| Attendees | Apologies | |
| Jim Bosworth (Chair) | Alec Horn | Andy Evans |
| Lavinia Yates (Treasurer) | Pippa Horn | John |
| Sandra Butcher (Group Walk Coordinator) | Paul Beasley | |
| Lavinia Yates & Bev Birkett (Events Organisers) | Dean Leonard | |
| Rachel Toplis (Note Taker) | Claire Hollings | |
| Mary Bosworth | Sue Carter | |
| Sid Upton | Jerry | |
| Stewart Coote | Kathleen | |
| Jacky Reynolds |
JB opened the AGM and the previous minutes were agreed.
GVC
LY said GVC was a success. Could think about increasing entrant numbers but need to remain manageable. Provisional date 5 Oct 2024, entries open 1 March 2024. Agreed no changes but might look to increase fee.
SC asked for volunteer feedback next time, and confirmation of volunteer roles/details ahead of event.
Financial Report
GVC income £9,968, HP account balance, after GVC costs - balance = £2,500.
JB highlighted this is a major focus for the group and is financially important. JB thanked LY for all her hard work.
Account accepted.
Revised Constitution
JB explained small amendments to allow associates to vote at committee meetings. Need to keep things practical re money and signing of cheques (authorisation of significant spend described - requiring Chair, Treasurer, Secretary)
Appointment of Committee
JB - no nominations for Committee members, reminded everyone of the current Committee who are prepared to stand. BB nominated the current Committee but with JB as Chair and RT as Secretary. LY seconded.
AOB
JR suggested adding a route description and map to manage expectations. It would also allow any late arrivals to catch up. SB said it is up to the walk leaders but she will address this with them. LY questioned whether we could ask walkers to commit/RSVP beforehand.
High Peak 50th Anniversary
BB is looking into a group weekend at a hostel and agreed to find availability. SB suggested Alstonefield Community Hall. 2 walks on the same date, one short one long. LV suggested not just one event to celebrate, but a couple of events to allow as many people to celebrate as possible. Further discussions required but BB and SB agreed to find availability of Youth Hostels, NT Barns and Alstonefield Community Hall as a starting point. JB thanked BB and SB for leading the 50th celebrations. Proposal to follow.
Walks Programme
SB fed-back that joint walks were successful and hopes to arrange more for 2024. Distance of walks discussed generally, 17-18 miles are popular but it was agreed longer/challenge distance walks are also important. Short walks also have their place. Average 20 walkers per walk. Short midweek walks are weather/holiday dependent. JB thanked SB for organising the walks programme.
It was recognised there is a core group of walkers but need to encourage more leaders to have a variety in distance and location of walks.
JB explained we need to agree a pattern; 2 walks a month, a few summer evening walks, joint walks with other groups, linear walks, longer walks, mid-week walks. BB, LY and others in agreement.
JB queried how we encourage walkers to become leaders. LY explained if you’re the leader you pick the date, distance, location. MB said we need to determine why people are not volunteering and to support those thinking of routes etc to encourage members to lead.
Discussions had re walking festivals and agreed it’s worth investigating. Need to raise awareness of LDWA.
General discussions had re the remaining walks programme for 2024. Agreed to do two joint walks with Sherwood.
