Virtual Y 100 Sir Fynwy - Evidence of Completion

The Virtual Y 100 Sir Fynwy is the first, and we sincerely hope, the last virtual flagship LDWA ‘Hundred’. Over 400 people have entered the event and it has been inspiring to read of the plans that many have made in relation to the routes that they have chosen.

After the virtual event entrants will be in one of three groups:

completed 100 miles or more in 48 hours or less
completed between 50 and 100 miles in less than 24 hours
completed less than 50 miles

It is important to understand that every single entrant reporting their achievement WILL receive a certificate regardless of the distance they have walked and a commemorative event gift (multi-functional head gear). So, even if you only walked 10 miles, please complete the evidence form with details of how far you walked and in what time in order that your certificate and gift can be posted to you. Entrants who successfully walk 100 miles will also receive an event badge.

Because this ‘Hundred’, if successfully completed, will be officially recognised by the LDWA, it is essential that evidence is provided by entrants where claims are made for any distance of 50 miles or more. Evidence is only required for those in groups (a) and (b) above, reporting the Start and Finish dates and times, distance covered and group members (if any) is sufficient for those in group (c).

The deadline for submission of evidence is 23:59 on the 19th June 2021.

Submission of Evidence

Evidence will be submitted by email to virtual100@swldwa.uk and will consist of a set of files attached to the email.

It is essential that you include your entrant number (as given in the final instructions sent to all entrants) and name in the subject line of the email.

Where the total size of attached files exceeds about 10MBytes they should be sent in two or more emails. See the notes about reducing JPG file sizes in the Digital Photos section below.

In exceptional circumstances, where an entrants have severe problems submitting evidence by email, they may apply for permission to post evidence to the validation team. Such people should send an email to ycsf-cp@ldwa.org.uk

Groups of Entrants

Where two or more entrants complete their walk as a group starting and finishing at the same time and keeping together throughout, only one set of evidence needs to be submitted by one member of the group. The members of the group must be identified in the space provided in the Evidence Form and signed by all group members. The evidence should then be photographed or scanned and submitted as a JPG file attached to the email.

Types of Evidence

Evidence in a variety of forms can be submitted and flexibility has been provided due to the unique nature of the event. Evidence should comprise:

A completed Evidence Form, download here as MS Word or PDF documents
Witness testimonies
Digital photographs, GPX files, PDF files,
ATM or shop receipts
GPX tracks

will all be accepted as evidence. These are described in detail below. The committee strongly recommends that a variety of evidence is submitted where possible and reliance on one type is discouraged just in case a technical issue is experienced (in particular see the warning in the GPX file section).

1. Evidence Form

This can be download here as MS Word or PDF documents and can either be photographed or scanned for submission when completed and signed.

2. Witness Testimonies

The witness testimonies could be handwritten. You might then wish to either take a digital photograph of the statement or scan it and send as a JPG or PDF file. You can have several witness statements covering different parts of the route.

The following statements are examples of what you might wish to submit.

Witness testimony from somebody who saw you walking.

At 02:10 Hrs on Sunday 30^th May 2021 I met Fred Flintstone at Longtown Village Hall. I saw Fred walk into the village. I was with Fred for 20 minutes and at 02:30 Hrs I saw Fred leave the village hall on foot as he continued his walk.

Signed, Dennis Nielsen (15600A) 0788 111 000, 12 Happy Street, Happy Town, Happyshire, HA1 1AH.

Witness testimony from somebody who walked with you for part of your 100 mile walk.

At 08:00 Hrs on Saturday 29^th May 2021 I started a walk with Freda Flintstone from Chepstow Comprehensive School. Freda was starting her 100 mile walk and I had agreed to accompany her for part of the way. I walked with Freda for 27 miles when we arrived in Usk at 17:00 Hrs. Freda stopped to buy food and drink at the local Co-op and I saw her continue on her way at 17:20 Hrs.

Signed, Lord Lucan (14852B) 0722 654 123, 14 Unknown Ave, Unknown Town, Unknownshire, UK10 1KU

Witness testimony from somebody who walked with you for all of your 100 mile walk.

At 08:00 Hrs on Saturday 29^th May 2021 I started a 100 mile walk with Mickey Mouse, Minnie Mouse & Donald Duck from Chepstow Comprehensive School. We walked the whole route together and stopped to buy food at Usk, Abergavenny, Monmouth and Redbrook. At no point did we accept any form of mechanised assistance and after 36 hours and 15 minutes the three of us returned to Chepstow Comprehensive School.

Signed, Mary Ann Cotton, (24666) 0739 789 654, 25 Feet Hurt Close, Blistertown, Chafingshire, CH2 3HC

3. Digital Photographs

Regular photos of your route, particularly where they include an identifiable name or feature, are a good way to help evidence your completion as they contain data which means that the validators will know what time and on what date the photographs were taken. In taking your photos, consider how they will help build an understanding of what you have done. Some tips:

Aim for around 10 photos
Try to have them reasonably spaced around the route
Try to include an identifiable feature in the photo, such as a building name / street name(e.g. if you are using the route of another challenge, include a picture with the name of the village halls of the ‘checkpoints’ that you visit)
If you are walking with another person/people get them to take a photo with you in it.
Try to match the photos you take with the written description of the route that you supply (i.e. in your written description include a number of the places you will visit and try to take photos of these).
Photo quality and composition aren’t important (for this part at least!), the aim is to demonstrate that you have visited different places

It is essential that the photographs that you send are NOT larger than 2MBytes each. You might need to compress your digital photographs before you try and upload them and it is your responsibility to resize your images.

There are many ways to resize digital photographs, but perhaps the simplest is to use the Photos app provided in Windows 10.

Right click on the picture in the pictures folder
Click ‘Open’ which is top of the options list (see ** below)
In the top right corner there are 3 dots which reveal ‘see more’ when you hover over them with your cursor.
Click on the 3 dots to reveal drop down menu
Click ‘resize’
There are 4 options: S, M, L, C.
Click on M and save picture in a folder of choice.

** If step 2 doesn't open the Photos app repeat step 1 and do this alternative:

2a. Click 'Open With' which is probably well down the options list and select 'Photos' from the new drop down list. Continue at step 3 above.

Depending on original file size, you will have reduced the file to below 1MB.

4. ATM & Shop Receipts

ATM and shop receipts are a good form of evidence as the receipts will contain details of the date and time that a purchase / money withdrawal was made. The receipts will also provide details of a location so will identify where on your chosen route you were when you made the purchase / withdrawal.

As with handwritten testimonies, it is recommended that you either take a digital photograph of your receipt or scan it to a PDF file prior to uploading.

5. GPX Files

GPX files are a very useful form of evidence as they can be examined and exact locations identified on specific dates and times. You can either upload one GPX file that covers their entire route or instead might wish to save portions as you walk along your chosen route. Indeed, it is recommended that if you are walking multiple loops that you save a GPX file at the end of each loop.

Warning: GPX file(s) covering the whole route would seem to be perfectly adequate as the only evidence neeeded but there can be problems. The validation team will be using some GPX software that displays tracks and information such as timestamps for each trackpoint. While testing this two members found that GPX files recorded by their SatMap 12 GPS contained incorrect timestamps. We have neither the time nor the equipment to carry out tests on a variety of GPS devices or telephones so our strong recommendation is that you provide other types of evidence to corroborate your GPX file.

There are various ways of making GPX files. The most common are with GPS devices but mobile phones and associated apps can also be used. The validators will NOT accept links to Strava, Viewranger or other associated applications. If you use the applications, the onus is on you to send a GPX file and to provide other supporting evidence as described above.

Important: a .gpx file can be saved as a route or track. Can you please ensure your file is saved as a track.

The following links will provide you with instructions on how to download your GPX files dependant on the application you are using.

Strava:

https://support.strava.com/hc/en-us/articles/216918437-Exporting-your-Data-and-Bulk-Export#GPX

Viewranger:

https://docs.viewranger.com/article/46-gpx-android#:~:text=You%20can%20export%20GPX%20files,the%20file%20to%20your%20computer

Outdoor Active:

https://www.outdooractive.com/en/k/what-is-a-gpx-file-/45669912/

OS Maps:

https://shop.ordnancesurvey.co.uk/os-map-app-faq/

N.B. – Only premium subscribers can export a GPX file.

Komoot: