SOCIAL WALK REGISTER

BACKGROUND:

LDWA's public liability insurer requires us to collect participant information for Social Walks, Trips Away and Other Group Events.  Although the LDWA consider a claim unlikely, the possible damages, if uninsured, would be unacceptably high.

The insurance covers liabilities to farmers and others if someone leaves a gate open, for example, or the group causes damages, deliberately or accidentally.
But note that it also covers the LDWA against claims made by one of the walkers for negligence by the walk leader!

WALK LEADER RESPONSIBILITIES (AT TIME OF WALK):

Walk leaders should record the following details for anyone taking part on their social walk.

• Members: name, membership number and an ICE (In case of Emergency) contact number. 
• Potential members (and any members who do not know their number): name, ICE contact number and email address.  If no email address either mobile number or postal address.

There is a standard template document which may be printed here: Social Walk Register.  Provided it is legible and fully completed the walk register can be handwritten and a little untidy!

WALK LEADER RESPONSIBILITIES (AFTER THE WALK):

After your walk please submit the completed Social Walk Register to me as soon as possible.  There are several ways to do this:

• If I am on the walk I can take it away with me
• If you have "scan to email" capabilities (either smartphone or home scanner) then you can email it (typically resulting in a .pdf file)
• Similarly if you have smartphone "photo to email" capabilities (typically resulting in a .jpg file)
• If none of the above is convenient please contact me (I may be on the following week's walk for example)

Any questions/problems, please feel free to contact me.

Lynn Hathaway

Email:      walks.northyorkshire@ldwa.org.uk
Tel:           07544 501478